Payroll Taxes

In the past, Forms W-2 and W-3 had to be filed using the Red forms but currently the IRS will accept IRS approved scan able Non red forms.
For the current year, paper copies to be filed with the IRS for Forms 1099 Copies A and 1096 must be RED copies.

If you are filing a form without a payment, mail Form 941 to IRS Ogden, UT 84201-0005. If you are filing a form with a payment, mail Form 941 to IRS P.O. Box 105083 Atlanta GA 30348-5083

Go to your local CPA or go to the IRS website to obtain Form 4852 which is a substitute for form W-2 the wage and tax statement. Using your pay stubs and bank deposit slips calculate to your best ability your gross wages, federal and state withholding, social security and Medicare withholdings. You will then attach Form 4852 to your tax return.

If you are filing a form without a payment, mail Form 941 to IRS Cincinnati OH 45999-0005. If you are filing a form with a payment, mail Form 941 to IRS P.O. Box 804522 Cincinnati OH 45280-4522

In Florida, If you are filing a form without a payment, mail Form 941 to IRS Ogden UT 84201-0005. If you are filing a form with a payment, mail Form 941 to IRS P.O. Box 105083 Atlanta GA 30348-5083 In Georgia, If you are filing a form without a payment, mail Form 941 to IRS Cincinnati Oh 45999-0005. If you are filing a form without a payment, mail Form 941 to IRS P.O. Box 804522 Cincinnati OH 4528-4522

If you are filing a form without a payment, mail Form 941 to IRS Ogden, UT 84201-0005. If you are filing a form with a payment, mail Form 941 to IRS P.O. Box 105083 Atlanta GA 30348-5083

You are responsible for FUTA taxes on farmworkers wages if you paid wages of $20,000 or more to farm workers during any quarter of the current or previous year or you employed 10 or more farmworkers during at least some part of a day for 20 weeks in the the current or previous year.
These rules do not apply to exempt services of your spouse, your parents, or your children under age 21.
Wages paid to aliens admitted on a temporary basis to the United States to perform farmwork (also known as “H-2(A) visa workers”) are exempt from FUTA tax.

For 2012, the maximum taxable earnings amount for Social Security (OASDI) taxes is $110,100. There is no limitation on taxable earnings for Medicare's Hospital Insurance (HI) taxes.
The Social Security tax rate for employees is 4.2 percent through the end of the year.
The Social Security tax rate for employers is 6.2 percent.
The Medicare tax rate is 1.45 percent for employees and employers.
For Self-Employed individuals, the Social Security tax rate for self-employed is 10.4 percent through the end of the year. The Medicare tax rate is 2.9 percent for self-employed.

Payments for the services of a child under age 18 who works for his or her parent in a trade or business are not subject to social security and Medicare taxes if the trade or business is a sole proprietorship or a partnership in which each partner is a parent of the child.
If these payments are for work other than in a trade or business, such as domestic work in the parent's private home, they are not subject to social security and Medicare taxes until the child reaches age 21.
However, Payments for the services of a child under age 21 who works for his or her parent, whether or not in a trade or business, are not subject to federal unemployment (FUTA) tax. Payments for the services of a child of any age who works for his or her parent are generally subject to income tax withholding unless the payments are for domestic work in the parent's home, or unless the payments are for work other than in a trade or business and are less than $50 in the quarter or the child is not regularly employed to do such work.. Speak to your local CPA if there is a question of whether a worker is covered by Social Security.