Tax Forms

Generally, Payments made under an accountable plan are excluded from employee's gross income and not reported on Form W-2, However
if the per diem or mileage allowance exceed the IRS rules the excess is treated as wages in Box 1 and also in Box 12 Using Code L.
These amounts are subject to Social Security, Medicare and Withholding taxes.

To order IRS Scannable Forms call 1-800-829-3676

Electronic fill in forms or uploads are filed through SSA's Business Service Online =""> BSO website is www.socialsecurity.gov/employer and click on First time filers or Returning filers under the Before you File Link.

Mail Paper Form W-3 with Copy A of Forms W-2 by February 28, 20XX

File Paper copies of Form W-3 with the entire Copy A page of Forms W-2 to
Social Security Administration
Data Operations Center
Wilkes-Barre, PA 18769-001

If the recipient is a statutory employee, wage income and expenses are reportable on Schedule C. Earnings are not subject to income tax withholding but are subject to SS and Medicare taxes.
Covered by a retirement plan box being X'd means the recipient is subject to the phase-out rules for IRA deductions.
Income reportable as 3rd party sick pay has this checkbox X'd.

Elective deferrals from retirement plans and adjustments or deductions are listed with a code and an amount in Box 12.
CODES:
A = Uncollected SS or RRTA tax on tips
B = Uncollected Medicare tax on tips
C = Taxable cost of group life insurance over 50K
D through H,S,AA,BB,EE = Elective Deferrals and Roth contributions
J = Nontaxable sick pay
K = 20% excise tax on golden paachute payments
L = Employee business expense reimbursements
M = Uncollected SS or RRTA tax on life insurance
N = Uncollected Medicare tax on life insurance
P =excludable moving expense reimbursements
Q =Nontaxable combat pay
R = Employer contributions to Archer MSA
S = salary reduction under 408(p) Simple
T = Adoption benefits
V= income from stock option
W = HSA employer contribution
Y = 409A deferral
Z = 409A income
AA = Roth contribution under 401(k)
BB =Roth contribution under 403(b)
DD = employer health coverage
EE =Roth contribution under 457(b)

Reimbursements from your employer and the value of employer care services are included in Box 10
Generally, amounts up to $5,000 are tax free and the excess over $5,000 are included on Form 1040 line 7 as taxable wages.

If you worked in a restaurant employing 10 or more people, your employer will report in Box 8 your share of taxable tip income.
The amount in Box 8 is includable in Form 1040 Line 7.